Authors instructions

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Authors Instructions

AUTHORS INSTRUCTIONS

Three types of papers can be submitted to GASS 2026:

1. a summary paper, of length between 2 and 4 pages
2. an extended abstract of 1 page maximum
3. a full paper for the student paper competition, prepared as submission to the Radio Science Letters 

Please use the Word templates from the links above, or the LaTeX templates for Extended Abstracts and Summary Papers and LaTeX template for the SPC Full Paper
(Please note that this length limitation is slightly different from the usual policy of RSL, and thus that the conflicting instructions in the RSL template regarding the length do not apply for these SPC papers)

In all cases, it will be required during submission to indicate one session of relevance for the paper. The descriptions of these sessions can be found here either specific to a commission or in the “joint sessions” list. Joint sessions are always listed under the sessions of the leading commission.
 

• Commission A: Electromagnetic Metrology
• Commission B: Fields and Waves
• Commission C: Radiocommunication and Signal Processing Systems
• Commission D: Electronics and Photonics
• Commission E: Electromagnetic Environment and Interference
• Commission F: Wave Propagation and Remote Sensing
• Commission G: Ionospheric Radio and Propagation
• Commission H: Waves in Plasmas
• Commission J: Radio Astronomy
• Commission K: Electromagnetics in Biology and Medicine

In case no fit can be found between the contents of your paper and the session listed, it is possible to submit in an “open session”, i.e. receiving works relevant to the commission but not well identifiable anywhere else.

PDF instructions

• All PDFs for which the author opts to submit to IEEE Xplore® should be validated through PDF eXpress for Xplore compatibility. You can find instructions on how to access PDF eXpress here. The conference ID is 69411X.
• We strongly recommend to use the PDF eXpress to check compatibility even if you do not want to have your paper submitted IEEE Xplore.

Presentation

A registered author can only present a maximum of 2 papers. Commission Tutorials, ECR Tutorials, General and Public lectures do not count toward this limit.

Two categories of presentations will be possible:

1. Oral presentation on site in Kraków
2. Poster presentation on site in Kraków

All Summary Papers physically presented at GASS 2026 will be submitted to IEEE Xplore (unless the author opts out). However, in case of acceptance of the SPC or YSA paper for publication in Radio Science Letters, the summary paper in the Conference Proceedings will be replaced by a link to the full paper in Radio Science Letters and will not be sent to IEEE Xplore to avoid duplicate publication.

Presenting authors of all papers must register by the early bird deadline, otherwise their paper will be removed from the program. Exceptions may be granted upon a request to the URSI secretariat.

Under exceptional circumstances, a request can be made to replace an on-site presentation with a pre-recorded presentation. A limited number of slots will be reserved for this and requests are judged on a case-by-case basis by the TPC chair. Requestors should realise that presentation in this form does not automatically fulfil the requirements for publication on IEEE Xplore and that questions will likely have to be dealt with asynchronously via e-mail.

Plagiarism

All the papers submitted to GASS 2026, will be checked for plagiarism and multiple publication through the IEEE CrossCheck Portal.

Publication Agreement and Copyright

Please note that all the authors submitting a paper must express their consent with the
“Agreement Granting URSI and IEICE Rights Related to Publication of Scholarly Work” when submitting their paper.

A copyright notice has to be added to the bottom of the first page of your source document. This has already been added in the templates. So please use the correct templates to submit your paper!!!!